Recording handwritten checks in QuickBooks helps businesses, provide information for financial statements and tax returns, identify opportunities and trends, and support decision-making, such as pricing products and services.
The handwritten checks could be the checks issued to vendors or those checks that you may have forgotten to record.
After recording the checks, you may need to manually clear them or reconcile the accounts to ensure clear and accurate accounting records.
In QuickBooks, handwritten checks are physical checks issued manually, not printed through the system. You record these checks in QuickBooks to accurately track payments and expenses.
To record a handwritten check in QuickBooks Desktop, access the “Check” option, enter the check details, navigate to the ‘Pay to Order’ section, and then review and save.
How to access the “Check” option, go to ‘+New,’ click on the vendor’s section, and select ‘Check.’ Enter the check details, including the date, and ensure the ‘Print later’ box is unchecked.
Note: You do not have to print the check because it has already been issued.
Record a handwritten check in QuickBooks Online, access the “Add Check” option, enter check details, and save. Then, mark the check as cleared in the register.
Record a check in QuickBooks Online, go to ‘Accounting,’ select your bank account, and click ‘View Register.’ Enter the check details, including date, payee, and payment, then click ‘Save.’
Every time the check is cleared, you must first go to the register and mark the check as cleared. To mark checks as cleared, go to ‘Accounting,’ select ‘View Register,’ and click on the check to open details. Change the status to ‘C,’ then click ‘Save.’
Properly recording handwritten checks helps small businesses manage their finances more effectively, ensuring accuracy and transparency in financial statements. This method allows effective management and informed decisions based on accurate financial data.
Disclaimer: The information outlined above for “How to Record Handwritten Checks in QuickBooks Desktop and Online?” is applicable to all supported versions, including QuickBooks Desktop Pro, Premier, Accountant, and Enterprise. It is designed to work with operating systems such as Windows 7, 10, and 11, as well as macOS.