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How to Restore the Backup or Company File in QuickBooks Desktop

Backing up data is a nice way to secure

Backing up data is a nice way to secure your data when you run into a problem at the time of working on your daily tasks. All your accounting data is saved in your company file up to the date the backup was created.

It is always recommended to take periodic backups of your company files so that you can restore the data in any event of data loss, including re-installation, power outages, malware or virus attacks, etc. This process allows you to go back to your company file, even if it is damaged, missing, or corrupted.

Multiple Instances when you need to restore the Company File Backup in QuickBooks Desktop!

There are a variety of situations in which you are required to create your company file backup; a few of them are as follows:

  • The company file gets damaged and can’t be repaired using QuickBooks Verify and Rebuild data utility. 
  • If another user is already logged in to your company file from a different workstation or you’re having trouble accessing the same. 
  • All your essential company file data is accidentally or mistakenly deleted. 
  • The QB company file is affected due to malware or virus attacks, and it is almost impossible to prevent data loss. 
  • Due to power outages or hardware failure, you may have to restore the company file backup. 
  • If your system crashes or you need to undo recent changes, you can use your backup company file at this point. 

What is the “Path” for QuickBooks Backup File, and where is it located?

The searchable value or file extension for QB Backups is *.qbb, and its default location is: C:\Users\Public\Public Documents\Intuit\QuickBooks.

Simple Steps to Restore QuickBooks Company File Backup!

When you restore a backup file, QuickBooks makes use of the backup company file (.qbb) to create a new company file (.qbw). 

Important: Make sure you move your backup file to your local hard drive if it is available on an external device like a USB or a hosting service like Box. Then, adhere to the steps below.
  1. Firstly, navigate to the File menu in QuickBooks and then choose Open or Restore Company.
  2. Now, select Restore a backup copy (.Qbb) and then press Next.
  3. Click on Local Backup and hit the Next tab again.
  4. After this, browse your computer for your backup company file. It will look like this: [Your company name].qbb.
  5. Choose the folder to determine where to save your restored company file. Then press Open.
    Note: You may overwrite your data in case you open the backup in the same folder as your existing company file. To avoid overwriting, you can rename your existing file or the backup so the names you enter are different or unique. Or you can save the backup in a separate folder.
  6. Once done, click Save to save the restored backup file using the drop-down menu.
    Note: If you get any messages related to overwriting your data, it is advisable to select the option that best fits your needs. Avoid overwriting anything unless you know you want to.
  7. At last, you have a new company file you can work from.

How to Restore the Backup Files in QuickBooks Desktop Point of Sale?

A backup is basically a compressed copy of your data saved at a location outside the company data folder. Before you open this data in QuickBooks Desktop Point of Sale, it is mandatory to restore the backup file. 

Note: The restored data will replace the data in the existing file if you restore a file to a name already in a default folder.
  1. To begin with, choose Company Operations from the File menu.
  2. Now, select Restore from Backup under the Start Company window and then press Next.
  3. Type a filename in the Company Name field.
  4. Decide the location you wish to restore from:
    1. Select Restore from default backups to restore from a default folder.
    2. Click on Browse to alternate backup files to restore from a network or removable drive.
  5. Hit the Next tab and then press Close.

QuickBooks Desktop Point of Sale will restore (decompress) and copy the backup files into your working directory. You’ll get a prompt to insert sequential restore disks if it’s required.

By : June 25, 2024
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