Xero to QuickBooks Conversion
Contents
- 1 Benefits of Using Xero to QuickBooks Data Migration Services
- 2 System Requirements for a Successful Data Migration
- 3 Operating System
- 4 Processor
- 5 Memory (RAM)
- 6 Microsoft .NET Framework
- 7 Xero
- 8 Hard Drive
- 9 QuickBooks Desktop
- 10 What is Converted?
- 11 What cannot be converted from Xero to QuickBooks?
- 12 Xero to Quickbooks Data Conversion
- 13 With Xero to Quickbooks Data Migration: Do More!
- 14 QuickBooks Data Conversion from Various Accounting Software
- 15 eBetterBooks for Faster Xero to QB Data Migration
- 16 QuickBooks or ERP, Get Customized Solution from eBetterBooks
- 17 Talk to An Expert Now!
- 18 Frequently Asked Questions (FAQs)
Why Convert Xero to QuickBooks?
Not switching from Xero to QuickBooks is a no-brainer. QuickBooks is a market-leading accounting software that offers a well-developed cloud-based system that streamlines various tasks. Users can leverage features like time-tracking capabilities, automated workflows, real-time profit & cost tracking, and advanced reporting & analytics.
Industry-Specific Needs: Many industries may have unique accounting and reporting requirements. A business may opt to convert Xero to QuickBooks or if the chosen platform better caters to the specific needs and compliance standards of its industry.
Scalability: If your business is growing or expects more transactions limits, you might consider shifting to a more scalable accounting software. QuickBooks Desktop and Enterprise versions are popular choices for larger businesses with intricate accounting requirements, thanks to their advanced features.
Integration with Other Tools: Switching from Xero to QuickBooks can be a common reason for the smooth integration with other business tools like CRM software, project management systems, or e-commerce platforms.
User Interface and Experience: The Business may also choose to migrate from Xero to QuickBooks based on user preferences, especially if there’s a preference for a specific user interface or experience.
Live Support: QuickBooks provides 24/7 live chat support, so you can receive real-time help and support from a live person whenever you need it. In other hand, Xero provide live chat support options as part of your subscription.
Benefits of Using Xero to QuickBooks Data Migration Services
System Requirements for a Successful Data Migration
Minimum System Requirements for Migrating Xero to QuickBooks: Xero to QuickBooks Data Conversion
Operating System
- Windows 8, Windows 10, Windows 11
Processor
- 500 MHz Intel Pentium II (Minimum Required)
Memory (RAM)
- 512 MB (Minimum Required)
Microsoft .NET Framework
- Version 2.0 (Minimum Required)
Xero
- Version 2013 or Above
Hard Drive
- 2.5 GB of Free Space (Highly Required)
QuickBooks Desktop
- Pro, Premier or Enterprise 2016 or Higher.
Checklist: Before Switching From Xero to QuickBooks
- Analyze and match your needs with QuickBooks Online features.
- QB Online version has limited features, while the software has some advanced features like Complex Sales Ordering, Batch Transaction Processing, Advanced Inventory, or the Average Cost for Inventory etc.
- Follow strict character limitations in QuickBooks Online. So in case your files don’t adhere to the QuickBooks Online naming standards, immediately rename them.
- Use QuickBooks Desktop version 2016 or later before converting your company file. Download the most recent version and update your information for previous versions.
- However, if you don’t know which QuickBooks Desktop version you are currently working on, open QB Desktop and hold down F2 or Ctrl + 1 keys on your keyboard. You will be directed to the Product Information Window. Herein, select Update Now from the Help menu to update QuickBooks Desktop to the newest version.
- Verify that you run your payroll data and reports in advance, as the payroll data may or may not convert automatically.
- Once you create a QB Online account, then from the date of creation of the account, you have 60 days to avail of “database conversion services” to convert your files from your desktop. In case you won’t be able to convert within the first 60 days, you’ll have to close the QB Online account you made and create a new one.
- You must fix any errors in your QB Desktop inventory before proceeding further with Xero to QuickBooks data conversion Services. It will prevent you from data loss.
What is Converted?
Here is a summary of lists and transaction types converted from Xero Online to QuickBooks:
Lists
- Chart of Accounts
- Customers List
- Jobs List
- Vendors List
- Employees List
- Other Names
- Items List
- Assembly Builds
- Non-Inventory Items
- Item Sales Tax
- Terms List
- Tracking Categories**
Transactions*
- Invoices
- Customer Payments
- Credit Memo
- Sales Receipts
- Bills
- Vendor Credits
- Vendor Payments
- Checks
- Journal Entries
- Item Receipts
- Inventory Adjustments
- Liability Adjustments
- Paychecks (as Journal Entries)***
- Payroll Liability Checks
- Transfers
- Sales Tax Payments
What cannot be converted from Xero to QuickBooks?
Some of the data that may not be converted include:
- Bill line item details
- Budget
- Location
- Custom templates
- Bank settlements
- Previously memorized transactions
- Payroll summary data
- Non-posting transactions like estimates, purchase orders, and sales orders
- Multi-currency data
- Vendor and customer credits
- Terms list
- Employees list
- Draft or unposted journals
- Deleted transactions
Pre-conversion checklist for Xero
To ensure accurate data conversion, follow the steps in the outlined order below to ensure that your Xero data is in the best shape for the conversion process.
Reconcile your accounts in Xero (mandatory): Make sure to reconcile all your bank and credit card accounts with the most recent statements. Also, keep records of the remaining balance in your bank accounts, as you’ll be needed this information when preparing the post-conversion reconciliation in the QuickBooks company file.
Extract data for auditing purposes in Xero (mandatory): It is recommended to extract data from Xero and store it securely for tax auditing purposes. Not all data gets transferred to the new system during the migration into QuickBooks, so having a safe location for the extracted data ensures comprehensive records for future tax audits as well.
Xero to Quickbooks Data Conversion
Step 1: Exporting Data From Xero to CSV File
To access your Xero account, log in here.
- Navigate to the “Accounting” tab in the navigation bar and select “Advanced” option.
- Click on “Chart of Accounts” section under the “Advanced Settings” option.
- This will open the Chart of Accounts data for your company.
- Click on the “Export” button to export Xero data in .CSV file format.
- The .CSV file containing Chart of Accounts data will be downloaded to your local system.
Step 2: Formatting the CSV File
Open the Chart of Account data in any spreadsheet software.
Ensure you have columns with the following names:
- Account Name
- Type
- Detail Type
- Number
If your company organizes accounts by number, include an optional column named “Account Number.” You can skip this step if your format doesn’t follow this.
You can also include a column named “Account Name” if your data includes sub-accounts.
After formatting is complete, save the file.
Step 3: Uploading CSV File to QuickBooks
Sign in to your QuickBooks account here.
- Go to “Settings” and click on “Import Data.”
- Choose the data type—select “Chart of Accounts.”
- Click “Browse” and then choose “Open” to upload the .CSV file.
- Find and select the saved CSV file on your computer.
- Click “Next” to complete the process.
Step 4: Mapping the Data with QuickBooks
- Click on the small down arrow in the “Your Field” column.
- Match the column names of your data to the QuickBooks format for the following fields:
- Detail Type
- Account Name
- Account Number
- Type
- After mapping the data, click on the “Next” button.
- Check for any fields highlighted in red; if found, correct them.
- Click on the “Import” button.
Congratulations! You have successfully converted your data from Xero to QuickBooks.
With Xero to Quickbooks Data Migration: Do More!
eBetterBooks Data Conversion services migrates your financial data from Xero to QuickBooks, including Sage, MS Accounting Office. Also migrate your data within different versions of QuickBooks Premier/ Pro/ Enterprise.
If your current accounting system is not compatible with QuickBooks, no worries! Connect with our expert team.
- QuickBooks Data Conversion allows you to easily create and customize invoices and other sales documents.
- Connect other users to the QuickBooks Online account and give them controlled access.
- It is compatible with Mac and Windows environments, making it easy-to-use software.
- You can start working right away with QB Data Conversion; it does not have a steep learning curve.
QuickBooks Data Conversion from Various Accounting Software
✔️Foundation to QuickBooks
✔️FreshAgent to QuickBooks
✔️FinancialForce to QuickBooks
✔️GNU Cash to QuickBooks
✔️Great Plains to QuickBooks
✔️Intacct to QuickBooks
✔️Infor to QuickBooks
✔️Master Builder to QuickBooks
✔️Maxwell to QuickBooks
MAS 200 to QuickBooks
MAS 500 to QuickBooks
Microsoft Access to QuickBooks
Navision to QuickBooks
Oracle to QuickBooks
Omega to QuickBooks
QuickBooks Pro to Enterprise
QuickBooks Premier to Enterprise
Sage Intacct to QuickBooks
Sage 200 to QuickBooks
Simply Accounting to QuickBooks
Xero to QuickBooks
eBetterBooks for Faster Xero to QB Data Migration
Faster Conversions
You can speed up the time for Xero to QuickBooks Data conversion, reduce time spent working on two systems at once.
Regular Training
Continued Support
Keep your Historical Data
Extend and Customize QuickBooks
Better System Configuration
QuickBooks or ERP, Get Customized Solution from eBetterBooks
Experts at eBetterBooks specialize in tailoring QuickBooks and ERP systems to meet the specific requirements of each industry, whether you own a small retail store, manage an international manufacturing business, a residential construction company, a law firm, etc. Our several years of experience helps to adapt the software to your needs. We provide the assistance in following sectors:
✔️Accounting & Finance
✔️Agriculture
✔️Advertising & Marketing
✔️Biotech & Pharmaceuticals
✔️Computer Software
✔️Construction & Contracting
✔️Computer / IT Services
✔️Distribution & Wholesale
✔️Education
✔️eCommerce
✔️Engineering
✔️Energy / Utilities
✔️Government
✔️General Business
✔️Healthcare / Medical
✔️Health & Beauty
✔️Insurance
✔️Logistics / Transportation
✔️Legal
✔️Media / Publishing
✔️Manufacturing
✔️Nonprofit
✔️Professional Services
✔️Restaurant / Hospitality
✔️Retail
✔️Real Estate
✔️Telecommunications
Xero to QuickBooks Data Conversion services must be flawless and exceptionally secure to ensure a trouble-free experience for users. If you encounter any difficulties during this process, get in touch with the QB experts at 1-802-778-9005 for prompt assistance and resolution.
Frequently Asked Questions (FAQs)
The following data cannot be converted from Xero to QuickBooks using the QuickBooks Conversion Too :
- Bill line item details
- Budget, Location
- Custom templates
- Bank settlements
- Previously memorized transactions
- Payroll summary data
- Non-posting transactions like estimates, purchase orders, and sales orders
- Multi-currency data
- Vendor and customer credits
- Terms list
- Employees list
- Draft or unposted journals
- Deleted transactions
- Open the app.
- Go to the accounting menu.
- Select “Advanced.”
- Click “Export Accounting Data.”
- Choose the date range.
- Click “Download” and save the file on your computer.
Some of the data that may not be converted include:
- Bill line item specifics
- Budget information
- Location data
- Customized templates
- Bank settlement records
- Previously memorized transactions
- Payroll summary data
- Non-posting transactions such as estimates, purchase orders, and sales orders
- Multi-currency data
- Vendor and customer credits
Xero is well-suited for businesses that have in-house bookkeepers or accountants, whereas QuickBooks offers a more user-friendly interface. This is because QuickBooks was designed for small businesses that may not have an accounting background, while Xero was created with accountants and bookkeepers in mind.
There are two mandatory steps that are important to take into account before converting from Xero to QuickBooks:
- Reconcile Accounts in Xero (Mandatory):
- Ensure all bank and credit card accounts are reconciled with recent statements.
- Record remaining balances for post-conversion reconciliation in QuickBooks.
- Extract Data for Auditing (Mandatory):
- Extract data from Xero and securely store it for tax audits.
- Not all data transfers during migration, so a safe location ensures comprehensive records.
Xero is an excellent choice for businesses with in-house bookkeepers or accountants, whereas QuickBooks provides a more intuitive interface. The reason behind this distinction lies in their design: QuickBooks serves small businesses without an extensive accounting background, while Xero was specifically crafted with accountants and bookkeepers in focus.
QuickBooks is considered to be more beneficial due to its features like time-tracking capabilities, automated workflows, real-time profit & cost tracking, and advanced reporting & analytics. So, switching from Xero to QuickBooks can be a good choice for businesses.
The following steps are involved in the Xero to QuickBooks conversion process:
- Exporting data from Xero to CSV file.
- Formatting the CSV file.
- Uploading CSV file to QuickBooks.
- Mapping the data with QuickBooks.
Use QuickBooks Desktop version 2016 or later before converting your company file. Download the most recent version and update your information for previous versions.
Follow the steps given below to update QuickBooks to the latest version if you don’t know which version you are using:
- Open QuickBooks Desktop.
- Press either F2 or Ctrl + 1 on your keyboard.
- This action will open the Product Information Window.
- From there, navigate to the Help menu and choose Update Now.
Most editions and versions of Xero, particularly version 2013 or above, are supported for conversion to QuickBooks.
Yes, historical data, such as past transactions and financial records, can usually be converted from Xero to QuickBooks.
Yes, we allow the mapping of custom chart of accounts from Xero to QuickBooks.
Xero to QuickBooks data conversion is the process of transferring financial data from Xero to QuickBooks software. This conversion allows users to migrate their financial records seamlessly between the two software.
If you are looking for affordable accounting services in USA, just get in touch with us at +1-802-778-9005 or drop us an email at [email protected] to connect with our accounting experts.
