Switch from NetSuite to QuickBooks Desktop or Online

Migrate from NetSuite to QuickBooks desktop or online and streamline your finances efficiently with better customization and flexibility. 

NetSuite is a cloud-based accounting software designed to handle a wide range of business management solutions, financials and customer relationships. QuickBooks comes up with an intuitive or user-friendly interface and easy learning curve, making it more preferable for non-accounting users to navigate and access effectively. 

NetSuite provides an all-in-one platform for small, mid or large-sized businesses to streamline their workflow, improve efficiency and manage various accounting operations. It offers real-time visibility and customizable dashboards with multi-currency and multi-language support, but like other softwares, it also has some limitations like limited third-party integrations and configurations, less industry-specific features and complex user-interface. 

QuickBooks is more localized and preferred accounting software best for small to mid-sized businesses, offering automatic synchronization features, highly customizable invoices, forms and reports and add-on integrations with third-party apps. This software has different kinds of versions including Pro, Premier, Enterprise and Accountant. 

When it comes to migrating from NetSuite to QuickBooks, the enterprise version is the first choice of many users as it offers advanced user permissions, enhanced reporting capabilities and robust inventory management features, allowing you to track serial numbers, barcodes and manage multiple locations etc. all at one place. 

Migration from NetSuite to QuickBooks

Due to non-intuitive user interface, less reporting capabilities, costly maintenance and limited integrations and configurations, many users switch from NetSuite to QuickBooks for better productivity and smoother business management. 

QuickBooks is the most renowned accounting software popular for streamlining various business tasks such as invoicing, expense tracking, payroll processing, reporting and inventory management. This software provides a full suite of accounting and bookkeeping tools for all small or mid-sized business owners, stakeholders and entrepreneurs. 

Despite having exclusive features and functionalities, QuickBooks has its own limitations including limited scalability for large-sized businesses, limited user access, less comprehensive functionality etc. 

NetSuite and QuickBooks both have some pros and cons based on their own accounting terms and conditions which include: 

Pros

Cons

1. NetSuite is a cloud-based accounting software which provides real-time Visibility and Customizable Dashboards. 2. QuickBooks is known for its intuitive user-friendly interface and seamless integration features installed locally on your system.  NetSuite provides Multi-currency & Multi-language Support with integrated  CRM and e-commerce modules. 3. QuickBooks offers offline mode accessibility and on-time support with complete data control access. 4. NetSuite includes comprehensive ERP functionality for better financial management, budgeting and reporting and CRM capabilities for managing customer interactions, purchasing and handling transactions suitable for businesses with complex accounting needs. 5. QuickBooks is well-suited for small businesses which include expense tracking, invoicing, cash flow management, payroll, tax preparation, bank reconciliation, balance sheets and third-party integrations.

1. NetSuite has limited industry-specific features and less reporting capabilities. 2. QuickBooks has less comprehensive functionality and scalability as compared to cloud-based solutions. 3. NetSuite has a steeper learning curve which makes it more complicated for non-professionals. 4. QuickBooks depends on a local network due to which the users have limited collaboration with their teams and they often encounter compatibility and performance-related issues.  The implementation and maintenance of NetSuite may require dedicated resources including IT support, training and regular follow-ups which makes it more expensive. 5. QuickBooks asks for manual upgrades and updates leading to disruptions, double entries and inconsistencies in your accounting data.

QuickBooks Data Conversion: A Detailed Overview

QuickBooks data conversion is a process in which you can seamlessly transfer your financial data from one accounting software to QuickBooks or between the different versions within QuickBooks. QuickBooks is a robust accounting software used for bookkeeping, invoicing, financial reporting and payroll management among many business owners. It comes up with different versions like Pro, Premier and Enterprise and can be easily installed on both Windows and iOS. 

Below we’ve mentioned all three QuickBooks versions including Pro, Premier and Enterprise from which you can choose any one that best aligns with your accounting needs. 

• QuickBooks Pro: QuickBooks Pro is the most basic version which includes everything related to your growing businesses needs like invoicing, managing accounts payable, and sales tax reports. 
• QuickBooks Premier: QuickBooks Premier is an excellent choice for the business owners who require additional features and industry-specific functionality. It offers the ability to track bills, create customized charts and reports, manage inventory, use built-in templates, and much more. 
• QuickBooks Enterprise: QuickBooks Enterprise is best suited for the businesses that need to be presented on multiple locations. It serves various industries, from contractors, non-profits, and retail to manufacturing and wholesale. 

QuickBooks desktop allows you to work seamlessly without network dependency as it is installed locally on your computer with one-time purchases. It is ideal for small to large-sized businesses and offers highly customizable features and industry-specific versions with limited integration add-ons. 

On the other hand, QuickBooks Online is cloud-based accounting software with monthly-based subscriptions. It is suitable for small to mid-sized businesses and provides extensive integration options. The software also allows multiple users to work simultaneously and get online automatic updates with limited customization features. 

Why do you need to hire Experts when converting from NetSuite to QuickBooks?

Data conversion is all about extracting, transforming, and loading data into QuickBooks in a format that is compatible with the software. It ensures that all your crucial business data, such as customer records, invoices, payments, and inventory data, are accurately transferred to a new software without any disruptions or accidental data loss. 

Transitioning from one accounting software to another is a major decision that impacts your business in numerous ways. The way you manage your finances, record, report, and refer to it changes. There is always a risk of data loss, or some data which could not be converted which may later lead to inconsistencies in the accounting records.

Apart from accounting risks, there are some technical risks including correct data mapping, file formats, compatibility with payment and recording ecosystem etc. that can hamper your accounting workflow. Hence, it requires expertise and precision to avoid any discrepancies or inconsistencies in the converted data. A professional data conversion service provides experts to guide, monitor, and execute the whole data conversion process seamlessly. 

They have ample experience in dealing with various issues, tools or different methods at hand to fix the error encountered while migration. Also, they provide post conversion support, setting up new software, regular follow-ups etc. They aim to maintain the accounting continuity  for faster or more accurate results while switching between two software and customize your converted data according to the specific business needs even without disrupting your day-to-day activities. 

There are many reasons for why you need a dedicated expert during NetSuite to QuickBooks data conversion. Let’s have a look: 

• Save your countless hours
• Advanced Data Security & Protection
• Avoid duplicate entries
• Data Migration Accuracy
• Better Customization 
• Seamless Integration
• Optimize workflow & efficiency
• Implement a turnkey solution
• Cost-effective Services
• Minimize legal and financial risks
• Set up new software for enhanced capabilities
• Get help with many more files like: Chart of accounts, Aged receivable and payables, Supplier details, Bank transactions etc. 

EBB Checklist: NetSuite to QuickBooks Data Conversion

Below we’re presenting a comprehensive checklist for the users who don’t know how to proceed, what to check or ensure before transferring from NetSuite to QuickBooks. 

• QuickBooks Integrations: Add integration options such as Payroll and Time Tracking for improved efficiency, eliminate redundancy and streamlined data management process. 
• Browser Requirements: Ensure stable internet connection and use Google Chrome for optimal compatibility during the conversion process.
• NetSuite Installation: Install NetSuite on the same computer as QuickBooks to facilitate seamless data transfer between the two systems.
• Operating System Compatibility: Verify that your system runs on Windows 8, Windows 10, or Windows 11 to support the smooth conversion.
• Processor Requirements: Maintain a minimum of a 500 MHz Intel Pentium II processor to ensure efficient handling of conversion tasks.
• Memory (RAM) Requirement: Provide at least 512 MB of RAM to prevent system slowdowns.
• Microsoft .NET Framework: Make sure that Microsoft .NET Framework Version 2.0 or higher installed on your system for better compatibility with conversion tools.
• NetSuite Version: Use NetSuite Version 2013 or higher to run the conversion process smoothly without encountering compatibility issues.
• Hard Drive Space: Allocate a minimum of 2.5 GB of free space on your hard drive to accommodate conversion files and ensure seamless operation.
• QuickBooks Compatibility: Verify compatibility with QuickBooks Desktop Pro, Premier, Enterprise or Online editions and make your conversion smoother and faster.
• Cross-Region Conversions: Conversion tools cannot be used for cross-region conversions, ensuring compliance with data protection regulations.
• Storage Considerations: Check that the computer’s hard drive has enough space to store both the QuickBooks Database and NetSuite associated files for efficient data management.

NetSuite to QuickBooks Data Conversion Process

Moving your NetSuite data to QuickBooks might be a very challenging procedure for the users having less knowledge of accounting. Below are some basic steps to simplify your migration from one software to another. 

Phase 1: Know your Business Needs

Our QuickBooks data conversion specialists evaluate your NetSuite data that needs to be converted, data structure, technical specifications, and your needs. This may include financial data such as general ledger accounts, inventory data, accounts payable and receivable and much more. We solve your doubts, identify data to be transferred, communicate with our clients to check your systems compatibility and set up scope and timeline. You’ll be in command at every stage.

 Phase 2: Prepare data for Migration

Based on your business needs you can choose any from QuickBooks Pro, Premiere, Enterprise or Online and we will help you to transfer information like Accounts Receivable and Accounts Payable reports, P&L, monthly balance sheets, and any other data that needs to be converted to QuickBooks software without any discrepancies, errors, and duplicate entries. Your data will be cleaned and backed up as a security measure before the conversion begins. 

 Phase 3: Informed Decision Making

When migrating from NetSuite to QuickBooks, in case you’ve any doubt, our dedicated QuickBooks data conversion experts will help you choose the appropriate version as per your specific business needs, team size, and future plans. Desktop or Online, single-user or multi-user, PC or networked, Payroll or POS, etc. Our service providers will assist you make an informed decision.

Phase 4: Mapping data to QuickBooks Fields

Mapping the data from NetSuite  to the corresponding fields in QuickBooks. The data that is identified to be transferred (Balance Sheets, Income Statements, Payroll Database, Invoices, Accounts Receivables, Accounts Payables, expense reports, reconciliations, and any other data needed to be converted), will be sorted and experts will ensure that data categories align accurately to avoid discrepancies and redundancy. 

 Phase 5: Conversion, Verification and Testing

Our in-house full-time programmers initiate and monitor the data conversion process and fix any issues or errors so that the system functions properly. We check the new system to ensure the integrity and accuracy of your financial transactions and reports. If any other data is required to be transferred or you want to add more, the process will be repeated for your satisfaction and scope.

Phase 6: Team Trainings & Follow-ups

Our highly-skilled staff to shorten the learning curve for your team and make sure they know the functionalities, navigations, or features of your new system. For this, we conduct especial training sessions for them so they can help you to manage workflows, set up basic configurations, charts of accounts and integrations and try to make your move convenient and successful. We aim to make things work for you in an efficient manner. 

Phase 7: Post-Conversion Support & Optimization 

Experts will review all your unresolved queries and optimize your workflow, system, software, etc. for improved efficiency. They’ll ensure that users are comfortable or happy with the new QuickBooks setup and they don’t have to encounter any problem meanwhile or after the migration process. We give our best to meet your expectations within the promised time-period. 

Try another way to Convert from NetSuite to QuickBooks 

You are recommended to use Excel, CSV, IIF and web connect files to import your data to QuickBooks but always keep in mind these methods don’t import the entire company file data. For instance, the web connect method can only be used to import bank transactions and the Excel option can only be chosen to import your list of items, names, accounts, etc. Also, you can browse third-party apps for complete, accurate and fast transition. 

Note: You need to be very careful when asking help for any third-party application. Make sure you check the background or legitimacy and its service providers to ensure the safety and security of your data.

Know What you can Convert or What cannot!

Here’s a comprehensive list of some NetSuite records that can be converted to QuickBooks:

NetSuite to QuickBooks Conversion
What Can Be Converted
NetSuite Entities to QuickBooks	ContactCustomerEmployeeGroupJobPartnerVendor
NetSuite Activities to QuickBooks	EventPhone CallTaskProject Task
NetSuite Accounting to QuickBooks	AccountAccounting PeriodsBudgetClassCurrencyDepartmentLocationRevenue Recognition ScheduleRevenue Recognition TemplateSubsidiaryUnits of Measure
NetSuite Transactions to QuickBooks	Bin Putaway WorksheetBin TransferBuild/Unbuild AssemblyCash RefundCash SaleCheckCredit MemoCustomer DepositCustomer Deposit ApplicationCustomer PaymentCustomer RefundEstimateIntercompany Journal EntryInventory AdjustmentInvoiceItem Demand PlanItem FulfillmentJournal EntryOpportunityPurchase OrderPurchase Order ReceiptReturn AuthorizationSales OrderTransfer OrderVendor BillVendor CreditsVendor PaymentVendor ReturnsWork Order
NetSuite Support to QuickBooks	CaseIssueSolutionTopic
NetSuite Items to QuickBooks	Assembly/BOM Item, including serial and lot numberedDescriptionDiscountGift Certificate ItemInventory Item, including serial and lot numberedInventory NumberKit/Package ItemMarkupNon-Inventory Item for Purchase/Sale/Re-saleOther Charge for Purchase/Sale/Re-salePaymentService for Purchase/Sale/ResaleSubtotalDownload
NetSuite Communications to QuickBooks	MessageNote
NetSuite Miscellaneous to QuickBooks	Expense ReportTime TrackingOther Lists
NetSuite Web Site to QuickBooks	Categories
NetSuite Tax Records to QuickBooks	Sales Tax ItemTax GroupsTax Type
NetSuite Customization to QuickBooks	Custom ListsCustom Record TypeCustom Record
NetSuite Marketing to QuickBooks	NetSuite CampaignNetSuite Campaign ResponseNetSuite Promotion Code
NetSuite File Cabinet to QuickBooks	FileFolder

What can not be Converted?

1. Bank Reconciliation 2. Paychecks are converted as Journal Entries (Importing Paychecks is not supported by QuickBooks) 3. Employee YTD information 4. Individual employee wage or deduction information 5. Custom templates 6. Jobs are not attached to transactions 7. Budgets 8. Fixed Asset Items 9. Work Tickets

What type of Common errors do you encounter during the QuickBooks data conversion process?  

When transferring from NetSuite to QuickBooks, you may notice the error prompt stating, “It looks like something went wrong.” which could be due to the following data migration errors which include: 

• The company file size is too big to export or exceeds its character limits.
• Your file may not be saved locally on your system. 
• QuickBooks software in which you’re going to move your transaction data is not updated to the latest release. 
• The error can also be seen if you’re hosting a file over a network or on a server.
• You didn’t create a backup of your converted data and the system requirements are not compatible with your new software. 
• The data is converted from NetSuite to QuickBooks containing some discrepancies and redundancy.
• You don’t have full administrator rights to access your converted data. 
• There’s an issue with your QuickBooks desktop inventory when trying to move your data from one software to another.
• You didn’t export sensitive business data from your software into Excel spreadsheets.

Conclusion:

NetSuite to QuickBooks data conversion involves choosing the right version of QuickBooks tailored to your business needs and preparing your data before switching from a new software by removing discrepancies and double-entries. Also, ensure that your data is categorized properly and transferred accurately to your new system. For better integrity and efficiency, get in touch with professionals to ensure a seamless transition and access your financial data in the most suitable environment tailored to your business needs.