Live Support
+1-802-778-9005Switching from NetSuite to QuickBooks Desktop or online requires evaluating your business accounting needs, setting up QuickBooks, importing and reconciling your data, training your team members, and ensuring post-migration support for your business and accounting requirements.
Many small business owners struggle to manage their finances because of their manual accounting or bookkeeping process. Fortunately, you do not need to worry, as there are numerous accounting software alternatives available that can automate your financial process. NetSuite and QuickBooks are among the most common solutions businesses use to streamline their financial books.
Both NetSuite and QuickBooks can help you save time by automating various bookkeeping operations. They do, however, have different features and pricing. So, if you are using NetSuite or have made up your mind to switch to QuickBooks, you have to understand the whole migration process and understand how you can make this switch smooth. Migrate from NetSuite to QuickBooks and streamline your finances efficiently with better customization and flexibility.
NetSuite is cloud-based accounting software designed for businesses and enterprises. It is an all-in-one platform for small, mid, or large-sized businesses to streamline their workflow, improve efficiency, and manage various accounting operations. It offers real-time visibility and customizable dashboards with multi-currency and multi-language support. Still, like other software, it also has some limitations, such as limited third-party integrations and configurations, less industry-specific features, and a complex user interface.
QuickBooks is a more localized and preferred accounting software that is best for small to mid-sized businesses. It offers automatic synchronization features, highly customizable invoices, forms, reports, and add-on integrations with third-party apps. This software has different versions, including Pro, Premier, Enterprise, and Accountant.
When it comes to migrating from NetSuite to QuickBooks, the enterprise version is the first choice of many users as it offers advanced user permissions, enhanced reporting capabilities, and robust inventory management features. It allows you to track serial numbers, barcodes, multiple locations, etc., all in one place.
QuickBooks is a renowned accounting software platform that offers a variety of solutions to businesses of all sizes.
Some of the advantages of using QuickBooks are:
Overall, QuickBooks is a dependable and extensively used accounting software platform that may help businesses save time and money by streamlining financial operations.
Due to the non-intuitive user interface, less reporting capabilities, costly maintenance, and limited integrations and configurations, many users switch from NetSuite to QuickBooks for better productivity and smoother business management.
QuickBooks is the most renowned accounting software. It is popular for streamlining various business tasks such as invoices, expense tracking, payroll processing, reporting, and inventory management.
Despite its exclusive features and functionalities, QuickBooks has limitations, including limited scalability for large businesses, limited user access, and less comprehensive functionality.
NetSuite and QuickBooks both have some pros and cons based on their own accounting terms and conditions, which include:
Here are the pros and cons of using QuickBooks:
| Aspect | Pros | Cons |
| Interface | Intuitive, user-friendly interface, suitable for non-accountants. | Lacks advanced features like multi-entity accounting. |
| Accessibility | Offers offline mode, allowing work without internet access. | It depends on local networks, limiting team collaboration and real-time access. |
| Business Fit | Ideal for small businesses with features like invoicing, payroll, tax preparation, expense tracking, and reporting. | Limited scalability means this is not ideal for rapidly growing businesses or enterprises. |
| Affordability | Affordable and easy to implement for startups and small businesses. | Manual updates and upgrades can lead to disruptions, double entries, and inconsistencies in data |
| Third-Party Apps | Seamlessly integrates with popular third-party applications such as PayPal, Shopify, and Square. | Support can be slower compared to more premium ERP solutions. |
| Data Control | Full data control for users, ensuring flexibility. | Lacks comprehensive functionality and automation compared to advanced ERP systems like NetSuite. |
| Support | Provides responsive support for small business owners. | Limited multi-user collaboration and performance issues due to dependence on local networks. |
Here are the pros and cons of using NetSuite:
| Cloud-Based | Cloud-based system offering real-time visibility, customizable dashboards, and 24/7 access from anywhere. | Higher implementation and maintenance costs, including IT support and regular follow-ups. |
| Scalability | Highly scalable, suitable for growing or large businesses with complex accounting needs. | Steep learning curve, requiring professional training, especially for non-technical users. |
| ERP Capabilities | Comprehensive ERP functionality for financial management, budgeting, reporting, and multi-entity consolidation. | Customization and implementation can be time-consuming, taking longer to configure for specific business needs. |
| Global Business Fit | It supports multi-currency, multi-language, and integrated CRM and e-commerce modules, which are ideal for global operations. | Limited industry-specific features and less tailored reporting capabilities compared to specialized solutions. |
| Automation | Advanced automation features for workflows, approvals, and financial processes. | More expensive overall compared to other accounting solutions, especially with customizations. |
| Multi-User Access | Facilitates collaboration across departments and locations with real-time, multi-user functionality. | Customization may require ongoing technical support and additional resources. |
| Customization | Flexible and highly customizable to meet the specific needs of complex businesses. | Initial setup can be complicated, and longer onboarding times are common. |
QuickBooks data conversion is a process by which you can seamlessly transfer your financial data from one accounting software to QuickBooks or between the different versions within QuickBooks. QuickBooks is a robust accounting software used by many business owners for bookkeeping, invoicing, financial reporting, and payroll management. It comes in different versions, like Pro, Premier, and Enterprise, and can be easily installed on both Windows and iOS.
Below, we’ve mentioned all three QuickBooks versions, including Pro, Premi, and Enterprise. You can choose any one that best aligns with your accounting needs.
QuickBooks desktop allows you to work seamlessly without network dependency. This software is installed locally on your system with one-time purchases. It is ideal for small to large businesses and offers highly customizable features, industry-specific versions, and limited integration add-ons.
QuickBooks Online, on the other hand, is cloud-based accounting software that requires a monthly subscription. It is ideal for small to medium sized organizations and offers several integration options. The software also allows several users to work together and receive online automatic updates, with limited customization options.
Data conversion involves extracting, transforming, and loading data into QuickBooks in a format compatible with the software. It guarantees the seamless and error-free transfer of all vital business data, including invoices, payments, inventory information, and customer records, to a new program.
Transitioning from one accounting software to another is a major decision that impacts your business in numerous ways. The way you manage your finances, record, report, and refer to the changes. There is always a risk of data loss or data that cannot be converted, which may later lead to inconsistencies in the accounting records.
Apart from accounting risks, your accounting workflow may be hampered by technical risks related to proper data mapping, file formats, compatibility with payment and recording ecosystems, etc. For this reason, skill and accuracy are needed to ensure that the transformed data is free from errors or inconsistencies. Experts from a professional data conversion service are available to oversee, manage, and carry out the entire data conversion procedure with ease.
They have ample experience dealing with various issues, tools, or different methods to fix the errors encountered while migrating. They also provide post-conversion support, set up new software, and perform regular follow-ups. They aim to maintain accounting continuity for faster or more accurate results while switching between two software programs and customize your converted data according to specific business needs without disrupting your day-to-day activities.
There are many reasons why you need a dedicated expert during NetSuite to QuickBooks data conversion.
Let’s have a look:
Below, we’re presenting a comprehensive checklist for users who don’t know how to proceed and what to check or ensure before transferring from NetSuite to QuickBooks.
Moving your NetSuite data to QuickBooks might be challenging for users with little accounting knowledge.
Below are some basic steps to simplify your migration from one software to another.
Our QuickBooks data conversion specialists evaluate your NetSuite data that needs to be converted, its data structure, technical specifications, and your needs. This may include financial data such as general ledger accounts, inventory data, accounts payable and receivable, and much more. We solve your doubts, identify data to be transferred, communicate with our clients to check the compatibility of your system, and set up the scope and timeline. You’ll be in command at every stage.
Based on your business needs, you can choose any from QuickBooks Pro, Premiere, Enterprise, or Online. We will help you transfer information like Accounts Receivable and Accounts Payable reports, P&L, monthly balance sheets, and any other data that needs to be converted to QuickBooks software without any discrepancies, errors, or duplicate entries. Your data will be cleaned and backed up as a security measure before the conversion begins.
When migrating from NetSuite to QuickBooks, in case you’ve any doubt, our dedicated QuickBooks data conversion experts will help you choose the appropriate version as per your specific business needs, team size, and future plans. Desktop or Online, single-user or multi-user, PC or networked, Payroll or POS, etc. Our service providers will assist you in making an informed decision.
Mapping the data from NetSuite to the corresponding fields in QuickBooks. The data that is identified to be transferred (Balance Sheets, Income Statements, Payroll Database, Invoices, Accounts Receivables, Accounts Payables, expense reports, reconciliations, and any other data needed to be converted) will be sorted, and experts will ensure that data categories align accurately to avoid discrepancies and redundancy.
Our in-house full-time programmers initiate and monitor the data conversion process and fix any issues or errors so that the system functions properly. We check the new system to ensure the integrity and accuracy of your financial transactions and reports. If any other data is required to be transferred or you want to add more, the process will be repeated for your satisfaction and scope.
Our highly skilled staff will shorten your team’s learning curve and ensure they know the functionalities, navigations, or features of your new system. For this, we conduct special training sessions for them so they can help you manage workflows, set up basic configurations, charts of accounts, and integrations, and try to make your move convenient and successful. We aim to make things work for you efficiently.
Experts will review all your unresolved queries and optimize your workflow, system, software, etc., for improved efficiency. They’ll ensure that users are comfortable or happy with the new QuickBooks setup and don’t encounter any problems during or after the migration process. We do our best to meet your expectations within the promised time period.
You are recommended to use Excel, CSV, IIF, and web connect files to import your data to QuickBooks, but always keep in mind that these methods don’t import the entire company file data. For instance, the web connect method can only be used to import bank transactions, and the Excel option can only be chosen to import your list of items, names, accounts, etc. Also, you can browse third-party apps for a complete, accurate, and fast transition.
| Note: You need to be very careful when asking for help for any third-party application. Make sure you check the background or legitimacy and its service providers to ensure the safety and security of your data. |
Know What you can Convert or What you cannot!
Here’s a comprehensive list of some NetSuite records that can be converted to QuickBooks:
| NetSuite to QuickBooks Conversion | |
| What Can Be Converted | |
| NetSuite Entities to QuickBooks | ContactCustomerEmployeeGroupJobPartnerVendor |
| NetSuite Activities to QuickBooks | EventPhone CallTaskProject Task |
| NetSuite Accounting to QuickBooks | AccountAccounting PeriodsBudgetClassCurrencyDepartmentLocationRevenue Recognition ScheduleRevenue Recognition TemplateSubsidiaryUnits of Measure |
| NetSuite Transactions to QuickBooks | Bin Putaway WorksheetBin TransferBuild/Unbuild AssemblyCash RefundCash SaleCheckCredit MemoCustomer DepositCustomer Deposit ApplicationCustomer PaymentCustomer RefundEstimateIntercompany Journal EntryInventory AdjustmentInvoiceItem Demand PlanItem FulfillmentJournal EntryOpportunityPurchase OrderPurchase Order ReceiptReturn AuthorizationSales OrderTransfer OrderVendor BillVendor CreditsVendor PaymentVendor ReturnsWork Order |
| NetSuite Support to QuickBooks | CaseIssueSolutionTopic |
| NetSuite Items to QuickBooks | Assembly/BOM Item, including serial and lot numberedDescriptionDiscountGift Certificate ItemInventory Item, including serial and lot numbered inventory NumberKit/Package ItemMarkupNon-Inventory Item for Purchase/Sale/Re-sale other Charge for Purchase/Sale/Re-salePaymentService for Purchase/Sale/ResaleSubtotalDownload |
| NetSuite Communications to QuickBooks | MessageNote |
| NetSuite Miscellaneous to QuickBooks | Expense ReportTime TrackingOther Lists |
| NetSuite Web Site to QuickBooks | Categories |
| NetSuite Tax Records to QuickBooks | Sales Tax ItemTax GroupsTax Type |
| NetSuite Customization to QuickBooks | Custom ListsCustom Record TypeCustom Record |
| NetSuite Marketing to QuickBooks | NetSuite CampaignNetSuite Campaign ResponseNetSuite Promotion Code |
| NetSuite File Cabinet to QuickBooks | FileFolder |
| What can not be Converted? |
| 1. Bank Reconciliation2. Paychecks are converted as Journal Entries (Importing Paychecks is not supported by QuickBooks)3. Employee YTD information4. Individual employee wage or deduction information5. Custom templates6. Jobs are not attached to transactions7. Budgets8. Fixed Asset Items9. Work Tickets |
Can we face any challenges during the QuickBooks data conversion process?
When transferring from NetSuite to QuickBooks, you may notice the error prompt stating, “It looks like something went wrong.” which could be due to the following data migration errors which include:
NetSuite to QuickBooks data conversion entails selecting the appropriate version of QuickBooks for your business needs and preparing your data by removing errors and multiple entries before migrating to a new software. Also, make sure your data is properly categorized and reliably migrated to your new system. For more integrity and efficiency, contact professionals to ensure a smooth transition and access to your financial data in the most appropriate setting for your organization.
Yes, you can import NetSuite data into QuickBooks Online utilizing third-party solutions or manual CSV file transfers. You can also get help from a qualified ProAdvisor to ensure a seamless and accurate transfer.
The conversion process varies according to the size and complexity of your financial data. Small firms typically require 1-2 weeks; however, larger enterprises may take a month or more.
No, QuickBooks Online does not include all of NetSuite’s capabilities because it is intended for small—to medium-sized organizations. However, it does include necessary accounting functions such as invoicing, spending monitoring, and financial reporting.
Yes, transferring data from NetSuite to QuickBooks Online may incur additional fees if you use third-party tools or professional services. However, many service providers provide low-cost packages or fixed charges for transforming financial data.
