How to View Journal Entries in QuickBooks Online? We’re here to simplify it. It is crucial to understand what journal entries are, how to make them in QuickBooks desktop/ Online, and why they are created. But before we get to the crux of the matter, let’s take a step-by-step approach.

What Are General Journal Entries & How does it work for QuickBooks?

A journal entry is used to record a company transaction in accounting records. Every business transaction must be recorded in at least two locations for a journal entry (double entry accounting) to make sense. You may manage your business accounts with the help of the QuickBooks software, which automates some accounting and financial management functions.

Basic QuickBooks online journal entry Format

Account number/name	Debit	Credit
XXX	$xx ,xxx
XXX	$xx ,xxx

To maintain the balance of the accounting equation (Assets = Liabilities + Shareholders’ Equity), the debits and credits for each journal entry must be equal.

We must constantly take into account four aspects when creating journal entries:

1. Which accounts the transaction has an impact on.
2. Find out if the balance is increased or reduced for each account.
3. Calculate the amount of change for each account.
4. Maintain the equation for accounting’s balance.

How to View Journal Entries in Quickbooks Online?

A journal entry in QuickBooks Online may be viewed several ways once you’ve entered it. You can use the Advanced Search option or select from the Report menu to view a journal entry.

How to View the Journal Entries in QuickBooks Online via Audit Log?

The option to view journal entries in QuickBooks Online is available via Audit Log:

1. To access the Transaction Journal, select Audit Log from the Tools section by clicking on the gear-shaped Settings icon in the header.
2. You may view every event in the system in the Audit Log. To display transactions, pick Transactions from the Show Only These Events radio option by clicking on the Filter drop-down menu.
3. The newly added bill will appear in the table when you click the apply button. There is a link to the transaction in the table’s History column.
4. Finally, with the click on view link, a complete transaction view will display.

How to View the Journal Entries in QuickBooks Online via the Advanced Search Option?

QuickBooks offers the Advance Search option to view the journal entries in QuickBooks Online via Advance Search:

1. Firstly, press the specific Magnifying Glass icon in QuickBooks Online.
2. Next, click the Advance Search link.
3. You may now search for the Journal Entries using the specific drop-down arrow.
4. If you like, you may omit the Filter option.
5. Then, use the specific Date Filter if you’re looking for older entries. You will be able to see the particular findings shortly as a consequence.
6. Finally, choose the Journal Entry option from the Type column.

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How to View Journal Entries in Quickbooks Desktop?

How to View General Journal Entries in QuickBooks Desktop via a Report Menu?

All of your journal entries are saved in your account by QuickBooks. The simplest method is to go to the Reports menu and choose All Journal Entries. You may access the relevant journal entries from this point.

1. Go to the left side and click on Reports to start.
2. Then, you must look for the journal in the relevant search box.
3. Press the drop-down menu labeled “Month-to-date” below the specific report period. 
4. Select Custom.
5. Edit the date range to include the start and end dates for the period you want to view the journal entries.
6. To update the specified report, click anywhere on the relevant page. 
7. You may do this to view QuickBooks Desktop’s journal entries.

How to view the Old Journal Entries in QuickBooks Desktop Applications?

You might need to verify the old QuickBooks journal entries if you find an issue during account reconciliation.

1. Firstly, click on the Create button in the upper right corner.
2. Then, press Journal Entry.
3. You must now choose the symbol with the counterclockwise arrow. The top-left corner will have this arrow there.
4. Then click View More.
5. Finally, you will be able to see see all journal entries in QuickBooks online. In addition, you may filter them if you need specific data.

The Bottom Line

In QuickBooks, the journal entry plays a significant role. This makes it easier for you to record many transactions and upload them straight to the general ledger. If you wish to access a journal entry after generating or removing it, use the following methods. 

The use of the Advanced Search, Audit Log, and Reports menus to view journal entries in QuickBooks Online and QuickBooks Desktop has been covered in this blog. You should now be able to comprehend the specifics, in case of any doubts feel free to connect with Accounting and Bookkeeping experts.

FAQs : QuickBooks Online Journal Entry

Where are journal entries stored in QuickBooks Online?

If you’re looking for “How can I see old Journal entries?” answers and want to search for an old entry, follow these steps:

1. Firstly, select the Create option (+) in the upper right corner.
2. Then, choose Journal Entry.
3. Select the symbol in the upper left corner with the counterclockwise arrow.
4. Then, select More View.
5. Finally, you may see Journal entries here and use the filters to find the data you need.

What would a journal entry look like?

Every journal entry in the general ledger comprises the date, the amount, the account numbers of the impacted accounts, and the description of the transaction. A reference number, such as a check number, and a brief description of the transaction may also be included in the journal entry.

how to view adjusting journal entries in QuickBooks Online?

To view adjusting journal entries in QuickBooks Online:

• Open QuickBooks Online.
• Go to ‘Reports’ on the dashboard.
•  In the search bar, type “Journal Entries.”
• Use filters to narrow down to adjusting journal entries.
• Click on entries to view adjusting details.

how to find All old journal entries in QuickBooks Online?

To find All old journal entries in QuickBooks Online:

1. Log in to QuickBooks Online.
2. Go to ‘Reports’ on the dashboard.
3. In the search bar, type “Journal Entries.”
4. Apply date filters to locate All old journal entries.
5. Click on entries to view details.

How to View Journal Entries in QuickBooks Online?

Step-by-Step Guide to Viewing Journal Entries in QuickBooks Online

1. Securely log in to your QuickBooks Online account.
2. Select the appropriate company file from your list of available companies.
3. From the dashboard, navigate to the Reports section.
4. Next, click on “Accountant Reports.”
5. Locate and select the “Journal” report option.
6. This will allow you to open and view a detailed list of your journal entries.

How to See All Journal Entries in Quickbooks Online

Step by Step Guide to See All Journal Entries

1. Log in to your QuickBooks Online account.
2. Select the appropriate company from your list of available companies, if necessary.
3. From the left navigation menu, click on “Reports.”
4. The Journal report will open, displaying a list of all your journal entries.
5. In the Reports section, locate and click on the “Journal” report. It displays a list of all your journal entries. You can customize the date range or apply filters using the options at the top of the report page.

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