A user may need to delete a QuickBooks Account if they are switching to another accounting software, closing a business, or no longer need to use QuickBooks service. As a resolution, eBetterBooks offers a step-by-step guide that will help you understand the exact process involved in deleting companies, bank accounts, and other accounts within QuickBooks, along with the best practices for effective account management.
Before moving forward to the deleting process one must understand that despite deleting your QB account, your Intuit services will remain unaffected as this process does not impact your Intuit account. Read the complete article to learn the most common ways or steps to delete your QuickBooks account for both QuickBooks Online and QuickBooks Desktop.
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If you notice any differences in the process of deleting an account in QuickBooks Desktop and QuickBooks Online, that will be because of some distinct features and interfaces in each version of QuickBooks Desktop. One of the main differences between the product versions is the specific location of the delete account option.
Note: You will notice that all the transactions related to a QuickBooks account will be removed once an account is deleted. Make sure to have a proper backup of the data before initiating the process. |
Follow the steps mentioned below to delete QuickBooks account accurately:
Note: QuickBooks Desktop does not support multiple deletion of accounts. You need to select each account one at a time and repeat the deletion process. |
Follow these steps to delete QuickBooks account on Mac:
There are two common ways to delete the account in QuickBooks Online:
Account data is used to maintain an accurate Chart of Accounts, which ensures that your financial reports remain clear and organized. However, when you delete an account in QuickBooks Online, it becomes inactive, but the historical transaction data linked to that account is not removed.
Follow these steps to delete/remove your QuickBooks Online account:
Follow these steps to cancel your QuickBooks Online account subscription:
You need to take care of this important information before starting with the process of deleting your QuickBooks account:
The process of deleting a QuickBooks account may vary depending on whether you are using QuickBooks Desktop or QuickBooks online. QuickBooks Online allows the deletion of QuickBooks accounts through its cloud interface. On the other hand, QuickBooks Desktop needs manual steps involved in it’s locally stored software.
Irrespective of the version, a user must take care of several considerations, such as creating a backup of QuickBooks data, an association of pending records, and recurring transactions or scheduled payments related to QuickBooks account, before proceeding to delete QuickBooks account.
Here are some QuickBooks accounts that cannot be deleted, even though they can be edited:
These accounts are typically system-generated and are essential for maintaining accurate financial records.
You can close and cancel your subscription directly through your QuickBooks Online (QBO) account settings by following below methods:
Note: After cancellation, your data will be accessible in read-only mode for 1 year.